How to Create a Simple Health & Safety Policy (With Examples)

Introduction

A health and safety policy doesn’t need to be complicated. In fact, the best policies are short, clear, and practical. If you have 5 or more employees, a written policy is a legal requirement — but even smaller businesses benefit from having one.

Here’s how to create a simple, effective policy.

What Your Policy Must Include

A compliant policy has three parts:

1. Statement of Intent

Your commitment to managing health and safety.

2. Responsibilities

Who is responsible for what — from directors to employees.

3. Arrangements

How you manage risks day‑to‑day, including:

• Risk assessments

• Training

• First aid

• Fire safety

• Equipment maintenance

• Incident reporting

Example Statement of Intent

“We are committed to providing a safe and healthy workplace for employees, contractors, and visitors. We will identify hazards, assess risks, and implement effective controls to prevent harm.”

Tips for Writing a Strong Policy

• Keep it short and clear

• Use plain English

• Assign real responsibilities

• Review it annually

• Communicate it to staff

Why Policies Fail

Common issues include:

• Copy‑and‑paste templates

• No assigned responsibilities

• Not reviewed or updated

• Staff unaware of the policy

A policy only works if it’s used.

Conclusion

A simple, well‑structured policy is the foundation of good health and safety management. If you need help creating or reviewing yours, I can support you.